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Dynamics AX: Microsoft Dynamics AX 2012 Excel Add-in

With the release of Microsoft Dynamics AX 2012, the lines between the Rich Client, the Portal as well as Microsoft Office are going to be blurred. This is out-of-the-box ability, that replaces a lot of older ways for doing things.

One such topic, is the old Microsoft Excel Export / Import Wizard for Microsoft Dynamics AX.

You can see this, in the Microsoft Dynamics AX 2009 menu system, here.:

With the release of Microsoft Dynamics AX 2012, this no longer exists! For some, I’m sure this will be a little shock, however this is a good thing.

The older Excel Import, honestly was very slow and if you had any records of any size, then you just really would rather create X++ scripts to import data.

Now, with Microsoft Dynamics AX 2012, and the new Excel Add-in for Microsoft Dynamics AX, scripts are a thing of the past. Let me say, this new process is very fast, and is designed so that a developer or architect is really not needed to import a lot of data, into AX.

To help show this process, I have created the following walk through that shoudl give an idea of what it takes to work with the new Dynamics AX Add-in for Excel, and get data into Microsoft Dynamics AX 2012 using this new, and great tool!

First, you have to launch Microsoft Office Excel 2010, and of course have the Excel Add-in installed. I’m going to assume this is already in place, and lets say, for the sake of keeping this simple, that I need to add some Delivery Mode data.

This data, lives in the DlvMode table within the Microsoft Dynamics AX AOT. So to get started, lets click on the Connection button, from the ribbon, and make sure we are in the company account and instance we care about.

(Server specific information, blanked out on purpose.)

We see, that we have the ability to override here, and point to what AOS instance we want to connect too, as well as within that what company entity.

Now moving forward from here, lets go and add the DlvMode table, by clicking on the add data, then add table.

Once we select to Add tables, then we can select the DlvMode table, and actually use the Filter field at the bottom, so we only see that table to select. Also notice the fact, that the process created a new worksheet, in this workbook, just for our DlvMode AX table.

Here we can add and remove fields, using the Field Chooser, on the ribbon. Here I’ve added a few fields, just to give you an idea.

Now moving forward, I will only have the key field Mode of Delivery as it is required, and then Description field.

I then took and added new rows, which gave me three records within the table, of the Excel worksheet. From here, I added my three new DlvModes.

At this point, we now have the data we need, and want to get this into Microsoft Dynamics AX 2012 instance. With this, we simply take and Publish Data, then Publish All. In doing this, we could have selected only one record to publish, but for now lets just publish all of them.

With doing this, we see the following worksheet that was generated, that shows the status of the process.

Having this, we can see that everything went great, and was able to upload the data. Also, we now see, on the DlvMode worksheet, that our new data, and the existing data that was already in the DlvMode table, now appears.

Going into Microsoft Dynamics AX 2012, we can still hit Ctrl+D, and it will open the new Developer workspace. Here we can expand the AOT, and go to our DlvMode table. Right click, and table browse, and see that our data we just created, exists within Microsoft Dynamics AX 2012.

So with the release of Microsoft Dynamics AX 2012, a lot fo great new things come as part of it. More native Office integration, with very little effort, and very little technical knowledge needed.
That’s all for now, but this is very exciting stuff, and we are just getting starte within the great new release.

Dynamics AX: Microsoft Dynamics AX 2012 Excel Add-in

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